FOPs as a charity collect, store and use personal data such mobile contact numbers, email addresses and computerised information to keep in touch with our members and distribute relevant news or information about forthcoming events.
We take our duty to protect your personal information and confidentiality very seriously and take all reasonable measures to ensure the confidentiality and security of personal data for which we are responsible.

How do we collect information about you?

We keep records about your contact details. These records help to ensure that you are kept informed about FOPs activities and relevant events or information. They may be written down in paper records or held on computer.
It is essential that your details are accurate and up to date. To enable us to do this please check that we have your correct personal details and inform us of any changes as soon as possible.

Who do we share personal information with?

Your details are only used by FOPs secretary and support group team. Everyone involved in FOPs as a trustee or FOPs support group team has a legal duty to keep information about you confidential.
We will not disclose your information to any other third parties.

How your personal information is used to improve the service we provide.

Your information may also be used to:
1. Contact you via email or
2. Telephone once you have signed to say you agree for us to do this.

How you can access your records?

The Data Protection Act 1988/The EU General Data Protection Regulations give you the right to access the information we hold about you on our records. Requests must be made in writing to FOPs. We will provide information to you within one month of receipt

A completed application form, containing adequate supporting information (such as your full name, address, date of birth etc.)

FOPS must be able to verify your identity using “reasonable means”. Please send all requests to the below address along with an indication of what information you are requesting to enable us to locate it in an efficient manner.

This can be extended by a further two months where the request is complex or where here are numerous requests. If this is the case, we will contact you within one month of the receipt of the request and explain why the extension is necessary.

To view information about our Data Controller and details about the Notification provided o the Information Commissioner please view the FOPS Privacy Statement PDF here.

GDPR Explained

FOPS as a charity is committed to protecting your privacy.

• We believe in using your personal information to make things simpler and better for you
• We will always keep your personal information safe and never pass on your personal data to a third party without your prior consent
• We will be clear and open with you about why we collect your personal information and how we use it
• Where you have choices or rights, we’ll explain them to you and respect your wishes
• Our Privacy Policy is in plain English, explaining simply how and why we use your personal information

With the introduction of the General Data Protection Regulation on 25 May 2018, we’re are sending out our Privacy Policy to all FOPS members on our mailing list to provide you with more information about your rights over the data you share with us, and how we use this data. Please read the attached Privacy Policy and sign this to say you agree to us holding your personal data so we can continue to store your information on our database and send you email updates and communications.

Our policy explains clearly and simply how FOPS uses your personal data.
With Best Wishes
Bob Arthy, Chairman of FOPS

Cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to us at the address on our Contact Us page.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.